Privacy Policy

Last Updated: January 13, 2026

1. Introduction

Keytomic is an AI-powered SEO automation and content optimization platform operated by EPICX LTD, a private limited company incorporated in England and Wales under company number 15755437, trading as Keytomic.

This Privacy Policy explains how we collect, use, store, disclose, protect, and delete personal information when you visit https://keytomic.com, access our applications, connect third-party services, or use our AI-powered SEO and content automation features.

When we determine how and why personal information is processed for our own business purposes, we act as the data controller or equivalent business under applicable privacy laws. When we process personal information on behalf of business customers under their instructions, we may act as their data processor or service provider.

We are committed to handling personal information responsibly, maintaining reasonable security safeguards, and providing appropriate privacy rights under applicable United States and other data protection laws.

2. Information We Collect

We collect various types of information to provide and improve our SEO and content automation services. Here are the categories of information we collect:

  • Identifiers: Such as your name, email address, account login credentials, IP address, and other similar identifiers.

  • SEO and Campaign Data: Information you provide for the purpose of using our tools, including target keywords, website URLs, competitor URLs, brand guidelines, and search intent data.

  • Content Information: Text, images, prompts, and inputs you upload or generate using our AI tools, as well as content you publish to third-party platforms via our Service.

  • Integration Data: If you connect third-party accounts (e.g., Google Search Console, WordPress, Webflow, Shopify), we may collect authentication tokens and authorized data from those services to perform tasks on your behalf (such as auditing sites or auto-publishing content).

  • Commercial Information: Records related to your subscription plan, billing history, and services purchased.

  • Internet or Network Activity: Including your interaction with our Service, feature usage logs, and communications with our support team.

  1. How We Use Your Information

We use your information for the following specific purposes:

  • To provide and operate our Service: Including generating AI content, performing SEO audits, tracking keyword rankings, and automating content publishing.

  • To maintain and improve the Service: We may analyze feature usage, operational performance, errors, user feedback, and aggregated or de-identified analytics to improve platform reliability, user experience, content workflows, search recommendations, and the accuracy of SEO-related features. We do not use customer-submitted prompts, unpublished drafts, uploaded documents, private brand information, or connected customer data to train or fine-tune our own or third-party general-purpose AI models. Additional details are provided in the "AI Processing and Model Training" section of this Privacy Policy.

  • To personalize your experience: To suggest relevant keywords, content strategies, and optimizations based on your project history.

  • To communicate with you: For customer service, technical updates, security alerts, and marketing communications regarding new Keytomic features.

  • To detect and prevent fraud: To ensure the security of our platform and prevent abuse of our AI resources.

4. How We Share Your Information

Your information may be shared as follows:

  • Service Providers and Subprocessors: We use third-party service providers to support cloud hosting, infrastructure, payment processing, AI-powered content generation, analytics, customer support, email communications, and other operational functions. These providers may process information only as needed to deliver their respective services, subject to applicable contractual, security, confidentiality, and data protection requirements.

    AI Service Providers: When you use AI-enabled features, relevant inputs, instructions, and context may be transmitted securely to third-party AI model providers to generate the requested outputs. Under our recommended no-training policy, submitted customer content must not be used by Keytomic or its contracted AI providers to train general-purpose AI models. AI providers may process or retain limited data for service delivery, security, abuse detection, or legal compliance as permitted by their applicable agreements. Provider-specific retention practices should be disclosed in our subprocessors documentation.

    Connected Third-Party Platforms: When you authorize integrations, we may transmit or retrieve relevant information between Keytomic and services such as Google Search Console, Google Analytics, WordPress, Shopify, Webflow, Framer, and other supported platforms to perform functions you enable. We do not authorize these transfers for unrelated purposes..

  • Business Transfers: Information may be disclosed or transferred to a potential acquirer, successor, or assignee as part of any proposed merger, acquisition, debt financing, sale of assets, or similar transaction.

  • Legal Requirements: We may disclose your information if required to do so by law or in the good-faith belief that such action is necessary to comply with state and federal laws or respond to a court order.

5. Third-Party Integrations and Links

Google API Data: When you connect supported Google services, Keytomic accesses and processes Google user data only to deliver the features you authorize, including SEO reporting, performance analysis, indexing-related workflows, and other connected functionality. Our use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including applicable Limited Use requirements. We do not use Google user data to train or improve general-purpose AI models, sell it, or use it for unrelated advertising purposes..

  1. Security

We take the security of your personal information seriously and use appropriate technical and organizational measures—such as encryption and secure access tokens—to protect it against unauthorized access, alteration, disclosure, or destruction. However, no security system is impenetrable, and we cannot guarantee the absolute security of our database.

7. Changes to This Privacy Policy

This Privacy Policy may change from time to time. We will post any privacy policy changes on this page and update the "Last Updated" date. If the changes are significant, we will provide a more prominent notice (such as via email).

  1. Contact Us

If you have questions about this Privacy Policy, please contact us at:

Email: hi@keytomic.com